Adriana Herrera PayDestiny FounderUse this How to Negotiate Salary in Email article to help you increase your pay.

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Adriana Herrera PayDestiny FounderUse this How to Negotiate Salary in Email article to help you increase your pay.

For more articles like this one subscribe to our blog.

How to Negotiate Salary in Email (31 Proven Do’s and Don’ts + Free Email Templates)

by | Last updated Jul 15, 2022

How to Negotiate Salary in Email (Icon)

Are you wondering how to negotiate salary in email?

If so, this article is for you! When it comes to salary negotiation, there are a lot of questions that come up. How do you write a salary negotiation email? What is the best way to negotiate salary over email? Are there pros and cons to negotiating salary over email?

In this article, we will answer all of these questions and more. You’ll get 31 do’s and don’ts, two free salary negotiation email templates, and answers to frequently asked questions.

Whether you are early in your career and negotiating a job offer or you are negotiating salary with your current employer, read on for everything you need to know about how to negotiate salary in email!

How to Negotiate Salary in Email (Icon)

What is salary negotiation?

Salary negotiation is the process of bargaining with an employer for your desired compensation. While the phrase “salary negotiation” implies a negotiation of just your base salary this is not the case. A complete salary negotiation should include negotiation of:

  • Base salary
  • Benefits
  • Job perks
  • Stock options
  • Job title
  • Signing bonus
  • Other income impacting variables (e.g. performance and bonus schedule)
  • Other variables that increase your happiness at work and ability to be successful 

    Should you negotiate salary over email?

    There are pros and cons to negotiating salary over email. Here are some things to consider:

    Pros of a salary negotiation over email include:

    • It can be easier to structure your points over email
    • More time to research
    • More time to think about what you want
    • You are less likely to accept a low offer because you are uncomfortable and/or intimidated by the salary negotiation process
    • You are less likely to say the wrong thing
    • You can avoid an awkward face-to-face conversation
    • You can avoid the pressure and emotion that comes with an in-person salary negotiation
    • You can keep a record of the negotiation
    • You can send documentation with all your researched points (and cited sources) for easy reference by both parties

    Cons of a salary negotiation over email include:

    • A need to be very concise to avoid a potential for miscommunication
    • It can be difficult to gauge the other person’s response to your proposals and counteroffers over email
    • It can feel cold or impersonal, especially if you have not met the person before
    • It is difficult to read the person’s tone 
    • The chance that there is less room for compromise
    • The other person may not take you as seriously 
    • The other person can easily say “No” making it difficult to continue the negotiation
    • The other person could take an offer or proposal and run with it, without giving you a chance to counteroffer
    • The other person may perceive they can lowball because you’re hiding behind email
    • The negotiation could drag on
    • You can’t read body language over email
    • You might not get what you want

    How to Negotiate Salary in Email (31 Proven Do’s and Don’ts)

    There are a few key things to remember when negotiating your salary in email. Below are 31 proven “How to negotiate salary in email” do’s and don’ts. 

    When negotiating salary over email DO:

    1. Ask questions to ensure you understand the job’s full duties and responsibilities 
    2. Ask what the salary range for the position is
    3. Ask questions about how the company makes compensation decisions (e.g. Does the company compensate employees based on their location or is there another formula that the company uses to establish base salary?)
    4. Ask questions about benefits, job perks, other incentives, and a signing bonus (if negotiating a job offer)
    5. Be honest throughout the entire negotiation
    6. Be polite and professional and show gratitude in all of your communications, at every stage of the negotiation
    7. Be prepared to negotiate other benefits in lieu of salary (in case there is no budget or other restrictions)
    8. Be prepared to be patient, to stay the course, and play the salary negotiation waiting game (if you rush the process you could end up negotiating against yourself) 
    9. Be specific 
    10. Get leverage via other (real) competing offers 
    11. Know what you are negotiating for by coming up with a competitive base salary number that reflects your job market value and your baseline walkaway rate 
    12. Prepare a list of quantified accomplishments that communicate why you are worth the salary you are asking for and relate your accomplishments to the duties and responsibilities of the position 
    13. Research the salary for someone with your skills, experience, education, and track record of success (in your area if relevant to the company’s compensation formula)
    14. Send clear and concise emails free of grammar and spelling errors 

    When negotiating salary over email DON’T:

    1. Beg or plead 
    2. Forget to communicate your excitement and passion for the position 
    3. Forget to say “Thank you” at all stages of your negotiation: beginning, during, and at the conclusion (no matter the result of the negotiation)
    4. Forget that you are negotiating the job’s duties in relation to your abilities and experience
    5. Get impatient and accept the first counteroffer 
    6. Give an ultimatum 
    7. Limit the negotiation to money 
    8. Make demands
    9. Make the negotiation personal
    10. Make threats such as not accepting the job offer or leaving your job 
    11. Outright say “No”
    12. Overlook the importance of clearly communicating why you are worth what you’re asking for using quantified examples 
    13. Propose a base salary number without knowing what the company’s salary range is
    14. Propose a base salary number without researching what the market is paying
    15. Send an email that is angry, hostile, or demanding
    16. State you need more money because you have certain financial needs and bills to pay
    17. Use vague language 
    How do you write a negotiation email?

    Now that you know what to do and what not to do, let’s take a look at the format of salary negotiation email. A salary negotiation email should:

    • Have an optimized subject line (if you are not responding to an offer email)
    • Be personalized 
    • Have formatting that does not feel overwhelming and is easy to skim
    • Clearly communicate your ask
    • Express gratitude and excitement 

    How do you ask for a higher salary email? (Templates)

    In the case that the hiring manager has made an offer or proposal and it doesn’t reflect compensation for your skills and experience here’s an example of a salary negotiation email you could write to propose a counteroffer:

    l

    How Do You Ask for a Higher Salary Email Sample #1

    Subject: [Leave the subject line as is, you are responding to their email]

    Hi [Employer Name],

    I appreciate your offer and I’m excited to get started. I would be able to start on [Insert date] if we can increase the base salary to [Insert base salary number].

    This number represents what someone with my skills, experience, and track record of success is being paid in similar positions.

    The position requires:

    • [Insert a bullet point list of the job’s top responsibilities]

    I have:

    • [Insert a bullet point list of quantified work accomplishments that relate to the job’s top responsibilities]

    Additionally, I understand new hires in similar positions have been offered a signing bonus. Is a signing bonus included with the offer?

    Thank you in advance for your consideration! I look forward to your thoughts.

    Kind regards,
    [Your Name]

    It is important to note that this salary negotiation email template should be tailored to incorporate all compensation elements. If benefits, job perks, stock options, a different job title, etc. should be included make sure to appropriately add them in the email. Otherwise, you could get a final job offer letter that is missing details that you assumed would be included.

    Having to go back to the person you are negotiating with to continue a negotiation they thought was finished does not work in your favor. To avoid this the sentences below the quantified achievement bullet points can be edited to account for other details.

    Here’s another sample:

    l

    How Do You Ask for a Higher Salary Email Sample #2

    Subject: [Leave the subject line as is, you are responding to their email]

    Hi [Employer Name],

    I appreciate your offer and I’m excited to get started. I would be able to start on [Insert date] if we can increase the base salary to [Insert base salary number].

    This number represents what someone with my skills, experience, and track record of success is being paid in similar positions.

    The position requires:

    • [Insert a bullet point list of the job’s top responsibilities]

    I have:

    • [Insert a bullet point list of quantified work accomplishments that relate to the job’s top responsibilities]

    Additionally, in my research I noticed that other companies refer to the same position as [Insert Job Title] and the compensation includes stock options.

    What stock options does the company offer? And, would it be possible to accept the position with this job title?

    Thank you in advance for your consideration! I look forward to your thoughts. 

    Kind regards,
    [Your Name]

    Get Everything You Need to Negotiate Your Salary in Email

     

    Ace your salary negotiation

    How to Negotiate Salary in Email (FAQs) 

    How do you politely negotiate salary via email?

    To politely negotiate salary via email, be gracious, show enthusiasm, be professional, and use data to negotiate (market data and your personal performance data). Never make demands, threats, give ultimatums, or respond emotionally. Present your negotiation points clearly, concisely, and free of spelling errors.

    How do you politely ask to negotiate salary?

    The manner in which you politely ask to negotiate salary varies slightly if you’re speaking to someone in-person or over email.

    In either situation, if you don’t have a job offer make sure you know what the company’s salary range is for the position and research what the market is paying for someone performing the job’s duties with your skills, experience, and track record of success.

    Only when you have their opening offer and know what compensation you want to negotiate for politely state (in-person or over email) “Thank you for the offer. My research shows that this is lower than what the market is paying for someone with my experience and track record of success. Is there room to negotiate?”

    Conclusion

    So there you have it, the pros and cons and do’s and don’ts of negotiating salary over email.  Now that you understand how to negotiate salary in email you can confidently and politely negotiate for what you’re worth!

    To make the salary negotiation process even easier, create a PayDestiny account. Your account gives you access to ready-to-go email templates and salary negotiation scripts filled with your market data, your personalized performance data, the benefits and job perks you want and more.

    Whatever your next step, we’re here to help you succeed!

     

    Do you want increase your pay?

    PayDestiny provides you the tools you need to increase your total compensation.

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    Want to maximize your pay?

    Get everything you need to ace your salary negotiation. Create your PayDestiny account now.

    PayDestiny

    PayDestiny | Tools to reach your career goals
    Want to maximize your pay?

    Get everything you need to ace your salary negotiation. Create your PayDestiny account now.